The Stockholm International Peace Research Institute (SIPRI) is an independent and international think tank, pre-eminent in its field. The Director needs an outstanding Personal Assistant to work with him and the recently appointed Chairman of the Governing Board, Jan Eliasson. The PA will be a person who is equally comfortable working with high level personalities and covering the basic administrative functions of the post. And everything in between.
The post of Personal Assistant to the Director aims at supporting the Director in all relevant administrative and management matters. The purpose is to ensure that the Director’s agenda of work is well planned and executed. The Director’s PA is an important and visible person within the institute, and also has a key role in external contacts.
The additional purpose of the post is to support the governance of SIPRI by acting as administrative focal point for the SIPRI Governing Board. This includes assisting the Governing Board Chair as well as the Deputy Director.
Tasks and responsibilities
The primary responsibility is to carry out tasks to support the SIPRI Director’s agenda quickly, creatively and precisely. For this to be possible, along with displaying the requisite technical proficiency, the Director’s PA maintains good and smooth working relations with all SIPRI’s research, outreach and operations staff. The Director’s PA is also responsible for administrative matters in support of the Governing Board.
The main responsibilities of the Director’s PA are to:
Like all staff, the Personal Assistant to the Director will play an active part in the collective life of the Institute.
The Director’sPA has excellent technical skills and relates well with colleagues. S/he handles ‘high-level’ and mundane tasks with equal aplomb, takes direction well, shows initiative when needed, both grasps the big picture and gets the details right, is good at planning and comfortable multi-tasking.
When starting in post, the Personal Assistant should have as a minimum the following experience:
As a person:
Starting from 1 November, or as soon as possible thereafter. The appointment will be permanent with a probation period of 6 months. The salary package will be negotiated individually.
How to apply
If interested in applying for this position, qualified candidates should submita resume/CV and a one-page cover letter in English to: email@example.com.
The initial closing date for applications is 15 October 2017.
For confidential enquiries contact firstname.lastname@example.org
SIPRI is an equal opportunity employer and is committed to achieving workforce diversity in terms of gender, nationality and culture.