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WORK PERMITS

How foreigners can get on the fast track for a work permit in Sweden

It can now take about six months to get a work permit in Sweden, and a year for an extension. Here's how you can get on the fast track.

How foreigners can get on the fast track for a work permit in Sweden
A meeting in a creative office in Sweden. Photo: Simon Paulin/imagebank.sweden.se

How long does it normally take to get a permit to work in Sweden? 

According to the calculator on the Migration Agency’s website, 75 percent of first work permit applications are completed within three months, and 75 percent of work permit extensions are completed within 14 months. 

These numbers, though, are only for people in non-risk industries. If you are applying for a job in the cleaning, building, hotel and restaurant, or car repair industries — all of which are seen as high risk by the agency — applications can take much longer to be approved. 

For these industries, the calculator suggests a long 12-month wait for a first application and a 17-month wait for an extension. 

This is because of the higher number of unscrupulous employers in these industries who do not pay foreign workers their promised salaries, or do not fulfil other requirements in their work permit applications, such as offering adequate insurance and other benefits. 

So how do you get on the fast track for a permit? 

There are two ways to get your permit more rapidly: the so-called “certified process” and the EU’s Blue Card scheme for highly skilled employees. 

What is the certified process?

The certified process was brought in back in 2011 by the Moderate-led Alliance government to help reduce the then 12-month wait for work permits.

Under the process, bigger, more reputable Swedish companies and trusted intermediaries handling other applications for clients, such as the major international accounting firms, can become so-called “certified operators”, putting the work permit applications they handle for employees on a fast track, with much quicker processing times. 

The certified operator or the certified intermediary is then responsible for making sure applications are ‘ready for decision’, meaning the agency does not need to spend as much time on them. 
You can find answers to the most common questions about the certified process on the Migration Agency’s website

How much quicker can a decision be under the certified process? 
Under the agreement between certified employers and the Migration Agency, it should take just two weeks to process a fresh work permit application, and four weeks to get an extension. 
Unfortunately, the agency is currently taking much longer: between one and three months for a fresh application, and around five to six months for an extension. 
This is still roughly half the time it takes for an employee seeking a permit outside the certified process. 
The Migration Agency told the Dagens Nyheter newspaper in a recent article that in September the average decision had taken 105 days, while over the year as a whole, applications for certified companies had taken 46 days, and those for non-certified companies 120 days. 

How can someone planning to move to Sweden for work take advantage of the certified process? 
Unfortunately, it is very much up to your employer. If you are planning to move to Sweden for work, you should make sure to ask prospective employers if they are certified, or sub-certified through an intermediary firm, and take that into account when deciding which company to take a job with. 
Smaller IT companies are often not certified, as they tend to start off by recruiting from within Sweden or the European Union. 
If you have begun a work permit application with a company that is not certified or sub-certified, then you cannot get onto the fast track even if your employer gets certified while you are waiting for a decision. 
The certified process can also not be used to get a work permit for an employee of a multinational company who is moving to the Swedish office from an office in another country. 
If my employer is certified, what do I need to do?
You will need to sign a document giving power of attorney to the person at your new company who is handling the application, both on behalf of yourself and of any family members you want to bring to Sweden.  
You should also double check the expiry date on your passport and on those of your dependents, and if necessary applying for a new passport before applying, as you can only receive a work permit for the length of time for which you have a valid passport. 

Which companies are certified? 
Initially, only around 20 companies were certified, in recent years the Migration Agency has opened up the scheme to make it easier for companies to get certified, meaning there are now about 100 companies directly certified, and many more sub-certified. 
To get certified, a company needs to have handled at least ten work permit applications for foreign employees over the past 18 months (there are exceptions for startups), and also to have a record of meeting the demands for work and residency permits.  
The company also needs to have a recurring need to hire from outside the EU, with at least ten applications expected a year. 
The Migration Agency is reluctant to certify or sub-certify companies working in industries where it judges there is a high risk of non-compliance with the terms of work permits, such as the building industry, the hotel and restaurant industry, the retail industry, and agriculture and forestry. 
Most of the bigger Swedish firms that rely on foreign expertise, for example Ericsson, are certified. 
The biggest intermediaries through whom companies can become sub-certified are the big four accounting firms, Ernst & Young, Deloitte, KPMG, and Vialto (a spin-off from PwC), and the specialist relocation firms Human Entrance, and Alpha Relocation. Bråthe estimates that these six together control around 60 percent of the market. Other players include K2 Corporate Mobility, Key Relocation, Nordic Relocation, and some of the big corporate law firms operating in Sweden, such as Ving and Bird & Bird. 

What is the EU Blue Card, how can I get one, and how can it help speed up the work permit process? 
Sweden’s relatively liberal system for work permits, together with the certification system, has meant that in recent years there has been scant demand for the EU Blue Card. 
The idea for the Blue Card originally sprung from the Brussels think-tank Bruegel, and was written into EU law in August 2012. The idea was to mimic the US system of granting workers a card giving full employment rights and expedited permanent residency. Unlike with the US Green Card, applicants must earn a salary that is at least 1.5 times as high as the average in the country where they are applying.
Germany is by far the largest granter of EU blue cards, divvying out nearly 90 percent of the coveted cards, followed by France (3.6 percent), Poland (3.2 percent) and Luxembourg (3 percent).

How can I qualify for a Blue Card?

The card is granted to anyone who has an accredited university degree (you need 180 university credits or högskolepoäng in Sweden’s system), and you need to be offered a job paying at least one and a half times the average Swedish salary (about 55,000 kronor a month).

How long does a blue card take to get after application in Sweden? 

According to the Migration Agency, a Blue Card application is always handled within 90 days, with the card then sent to the embassy or consulate named in the application.

In Sweden ,it is only really worth applying for a Blue Card if you are applying to work at a company that is not certified and are facing a long processing time.

EU Blue Cards are issued for a minimum of one year and a maximum of two years. 

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WORK PERMITS

Foreigners trapped by Swedish work permit delays call for visa relief

Work permit holders in Sweden have launched a petition asking the Migration Agency to issue special visas allowing those affected by long renewal times to leave Sweden and return.

Foreigners trapped by Swedish work permit delays call for visa relief

After just a day, the petition has already been signed by 2,700 people at the time this article was last updated, indicating just how many are being affected by the long processing delays at the agency. Some foreigners in Sweden are currently having to wait for as long as 15 months to have their work permits renewed, leaving them unable to visit relatives and loved ones back home. 

Fredrik Bengtsson, the director at the agency responsible for work permits this week told The Local that the delays were the result of new rules that came into force in June, the need to redeploy staff to handle refugees from Ukraine, and a post-pandemic surge in applications. 

The petition was launched on Thursday by Dina Ahmad, a Lebanese IT professional, who has herelf been waiting five months for a renewal.

“I decided to launch this petition because I have seen this affect many people,” she told The Local. “I have heard tragic stories about people who could not go back home to see their relatives before they passed away.” 

She heard of one person who had to wait 23 months for a renewal, which as the permit was only valid for two years, meant they had only one month of validity left when they finally received it, meaning they had to immediately go through the entire process again.

In the petition, she complains about the “incomprehensible” rule that people from countries that require a visa to enter the EU who leave Sweden while waiting for a work permit decision may not be allowed to return to Sweden. 

“It is a huge injustice that residents who are here working and paying taxes are unable to return to the country and resume their jobs should they decide to leave,” the petition states. “Many need to visit their families, deal with paperwork back home, or just take a break.” 

The petition notes that other EU countries do not have this rule, with Denmark, for instance, having a “re-entry permit”, or “tilbagerejsetilladelse”, allowing those waiting for decisions to return home. 

It also notes that the Migration Agency has already started issuing so-called D-visas so that people waiting for work permit decisions can attend business meetings abroad.  

“We ask that a solution can be found wherein residents can travel and be able to come back and resume their work in Sweden while waiting for a decision,” they state.  “Perhaps the D-visa can be extended to allow non-business related travel as well.” 

READ ALSO: Why is it taking so long to get work permits in Sweden?

Moataz Mohamed, one of the signatories, wrote under the petition that the delay in processing his new work permit had prevented him from “going home to get married to the love of my life”. 

“With the increasing time for a decision, we can’t even plan anything or book a venue. At the same time, my father is sick and if something happens to him, I can’t even think of what to do,” he wrote on the petition. “This rule is prejudiced and borderline racist.” 

Hyder Ali Mohamed, another signatory, wrote that despite working for a certified company, he had been waiting for permanent residency for more than 25 months. 

“Last time we visited our families and friends back home was more than four years ago, and we will never see some of our closest family members ever again who passed away last year,” he wrote. “The sad part is that even after informing this multiple times to the case officer, he is not making a decision.”

“Imagine being locked in a place and not allowed to move out of the country for the reason of delayed process for months or even a year,” wrote Suneel Seelam, another signatory. “I know the pain of it myself and have seen friends of mine suffering from it. I like to travel at least once a year, and for some family reasons people have to travel.” 

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